Contract & Project

Contract Management, Orders and Projects


Our solution allows to dematerialize practices and streamline Contract Management and Design processes. The main functionalities:

Contract Management

  • Multi-channel collection and archiving of data and document
  • Verification of completeness of documentation
  • Management of authorisation flow
  • Multi-channel publication of issued documents (email; PEC)
  • Checks on updates, expiry dates, renewals and completeness validations
  • Registration and historicisation, with report generation
  • Integration with SAP/other ERP (RoA, Supplier Master)
  • Publication of documents on web portal

Procurement Management

  • Full integration with SAP/other ERP for reading supplier master data
  • Supplier classification based on predefined parameters
  • Automatic vendor list generation for specific type of services
  • Possible validation approval cycle of the chosen supplier
  • Possibility of future integrations with supplier qualification functionalities and with supplier opening in SAP/other ERP

Project Management

  • Multi-view management of the WBS documental order WBS
  • Guided Working Document Approval
  • Synchronization with documental check-lists and Project Gantt
  • Orchestration of document workflow and cross-functional requests for issue/update/change/release of documentation
  • Simple and validated management of internal and external emissions
  • Management of co-design and inclusion in the perimeter of actors outside the Company participating in the collaborative process
  • Qualified signature and orderly and controlled management of distribution lists
  • Status" control and vision dashboard over the entire lifecycle of order documents
  • Sharing Portal

Reasons for choosing DocFlow

Your company is unique and so are your processes. You are not obliged to standardise your processes or to align them with those of others. Our solutions do not simply implement the best common practice, they implement YOUR best practice; in this way you can distinguish yourself from your competitors and gain a competitive advantage.

Clients are our best testimonials. Over the years, we’ve served and provide a vast range of digital solutions to numerous large Enterprises , prestigious Institutions and Public Administrations, operating in numerous industries, markets and sectors. A wealth of experience and best practices at your service.

Flexibility. We are experts in collaborative processes, which by nature are changeable over time; with us you don't risk that the solution will become obsolete if processes or organization changes. DocFlow applications evolve together with your Company.

The implementation choice. Let it all be on us or let’s share: you can decide the best working method that suits your needs and organization, from Software as a Service to On Premise, with different intermediate solutions.

The integration capabilities with your ERP and legacy systems. Not only SAP, our solutions interface with a vast number of different ERP systems and with external applications through staandardised , reliable and secure communication busses.

Specialization. We are proud to be a niche company. For more than 25 years we have been focused exclusively on digitalization. We are experts in ECM (document management), BPM (process management), DCM (Dynamic Case Managemnt) and collaboration and we continuously apply our knowledge "on the field", solving “difficult problems” and "special cases" together with our clients.